I have a very simple one step workflow setup where at least 1 member of the Systems Administrator group must approve the page and is notified when the page goes live.
I would like the author to be notified when the page goes live.
If I add another workflow condition containing the author group and select the notify when live option, the author now has permission to approve their own page and is presented with the "approve and make live" option instead of "apply for approval".
What is the best way of doing this? Perhaps not using workflow but trigger functionality?
Also we're using LDAP groups and it would be good if whichever user in the group triggered the workflow received the notification the page has gone live - not the entire group. Not sure if this is possible?
Thanks,
Sarah
Sounds like a job for triggers, but you'd need dev for that because there is no trigger to send an email.
It would be a bit hard to notify the user that initiated the workflow on status change to LIVE as we only record the user who last changed the status, and after going LIVE it would be the sys admin.
Might be a way to hook in early though, maybe a "before status change to live" type option. Although that brings up other problems, like what happens if the status change fails.
On the other hand, emailing the authors group (or people who have write access applied) would be a straight-forward job with some dev.
This would be an interesting feature, that it would email the person who submitted the asset to workflow actually gets notified when it is sent live… 
[quote]email the person who submitted the asset to workflow actually gets notified when it is sent live…
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Yes the automated email that the approver recieves specifies who submitted the asset to workflow so hopefully it isn’t that hard to notify that user when live, rather than the whole group.