Hi there we are trying to think of the best way to rollout a new matrix website, upgrading our current sites at the same time…
What I would like to know is what are peoples thoughts on storing ALL media objects inside the media folder? and then allowing through the use of asset builders etc content publishers to create the files in there, and then link to them from standard pages etc…
We are thinking that where we need to to can make use of asset listing etc to list libraries of files availabe etc and also help with security permissions through grouping under the virtual folders…
Can anyone post some comments for supporting this approach, rather than having media files directly listed under standard pages etc in the website tree??
Pro: Everything in one place! It’s nice not to have to go seeking for that picture of that person you used that time if you can’t remember where it was used.
Con: Everything in one place. 
If you’re happy to keep adjsuting subfolders and whatnot as your sites grow and change then that’s not so much of a con, but if you’d rather just ‘set and forget’ then you either need to plan very meticulously and well in advance, or be prepared for ever-larger folders full of not-necessarily-organised images.
Did you read Greg Sherwood’s image library article?
[quote]Pro: Everything in one place! It’s nice not to have to go seeking for that picture of that person you used that time if you can’t remember where it was used.
Con: Everything in one place. If you’re happy to keep adjsuting subfolders and whatnot as your sites grow and change then that’s not so much of a con, but if you’d rather just ‘set and forget’ then you either need to plan very meticulously and well in advance, or be prepared for ever-larger folders full of not-necessarily-organised images.
Did you read Greg Sherwood’s image library article?
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What we were thinking was to have under the media folder:
Images
|— Site 1
|— Site 2
|— Site 3
PDF
|— Site 1
|— Site 2
|— Site 3
Docs
|— Site 1
|— Site 2
|— Site 3
Other
|— Site 1
|— Site 2
|— Site 3
So atleast people would know where to go to find something they had seen used, so there is no duplication, and also to promote content sharing. We are one organisation, with many websites, some websites share content others do not.
Just trying to think of the best options to make it easier in the long run…
We would build simple edit and builders to handle content creation and management through browser. Pdf only can be created in a sub-folder of PDF, and so on…
What you have described here sounds good. Whatever works best for you is the answer I guess, but organising into folders by type and site (or site then type) is a nice way to keep things clean.